Payroll Specialist

Work Requirement

This role will be based out of our San Francisco office and is hybrid with a minimum of 3 days per week onsite.

Key Responsibilities

• Manages full scope of payroll process across all North American entities.
• Process semi-monthly Canadian/US payroll, ensuring all deadlines are met, including preparing payroll input, and ensuring accuracy, authorization, and compliance and act as back-up for Global payroll processing.
• Accurately prepare, review, and enter pay related items within Payroll systems.
• Perform complex payroll calculations (e.g. retroactive payments, maternity/parental leaves, payroll adjustments) and update related systems as needed.
• Process pay reversals and payroll adjustments to maintain accuracy and completeness of employee payroll records.
• Responsible for payroll tax activities and research laws and regulations regarding taxes and 
• payroll withholding procedures.
• Oversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP and 401K.
• Manages Workers Compensation remittances for all states and provinces and applies for insurance in new states/provinces, as required. 
• Engage with employees to respond to their queries and external agencies on matters relating to payroll, in a timely manner.
• Investigate payroll issues, identifying causes, and formulating recommendations for resolution and assists in the resolution and in making the final determination on these.
• Issue Records of Employment; and complete Service Canada requests for Payroll information.
• Amend ROE’s and process YTD adjustments as needed of employee data.
• Assists finance team and internal and external auditors with quarterly reviews, year-end audits, and Sarbanes-Oxley (“SOX”) audits of procedures and controls as needed. 
• Act as main point of payroll contact for internal/external stakeholders.
• Work closely with Human Resources team to ensure timely and accurate data transition to payroll.
• Set up employee pay profiles including pay, deductions, and time entry processes.
• Reconcile month-end duties such as vacation accrual, payroll clearing, journal entries, etc.
• Identifies and implements payroll process improvements that will scale with corporate growth.
• Ensure data integrity, accuracy of information and reconciliation of data across all systems.
• Payroll set up including state registrations and new entities, working closely with the legal team to ensure compliance. 
• Other ad-hoc analysis as required from time to time.
• Review payroll documentation for accuracy through audit reports; making necessary adjustments and obtaining necessary approvals.
• Documents processes and contributes to documentation and procedures.
• May perform other related and ancillary duties as assigned (special projects and initiatives).
   

Education and Experience

• Strong understanding and knowledge of Payroll legislation and procedures.
• A minimum of 3 years of experience in payroll.
• Experiences with ADP Workforce is preferred.
• PCP payroll designation or US FPC/CPP designation is strongly preferred. 

Skills and Abilities:

• Working knowledge of Canadian and US payroll rules/legislation and employment legislation required.
• Working knowledge of practices and procedures related to payroll.
• Experience working with ADP Workforce Now is an asset.
• Detail-oriented, accurate, organized, and self-motivated with the ability to prioritize workload.
• Resourceful and proactive in finding solutions and driving continuous improvement and efficiency.
• Ability to work in a team environment and foster effective working relationships with managers, employees, vendor providers and other external and internal stakeholders.
• Ability to maintain confidentiality of information and use discretion.
• Ability to communicate effectively both verbally and in writing.
• Ability to function under pressure and meet multiple service demands.
• Proficient with Office 365 (Word, Excel etc.).